My Thanks

How to say thank you note

  1. Home
  2. Holiday Thanks
  3. How to say thank you note
How to say thank you note
December 15, 2018 Holiday Thanks 5 comments

Have you ever won a door prize? Winning a prize is exciting! Why not share the joy with the giver as well? Send a thank you note. Read on for.

Volunteers are worth their weight in gold. They share their time and talents without any compensation, so it's crucial to acknowledge their contributions and let them know they are valued. Thanking them can go a long way toward accomplishing this goal, so it's worth taking the time to find just the right words to show your appreciation.

Examples of Written Thank You Notes

Sending volunteers written thank you notes gives them something they can hang on to and read again, especially during times when they begin feeling a bit drained. Your notes can become a constant source of encouragement that gives them the lift they need to continue donating their time and efforts. The following examples will give you an idea of how to word your own notes.

Related Articles

To a Volunteer That Works Directly With the Less Fortunate


Dear Marc,

The compassion you show to the people we serve is an inspiration for us all. I've noticed how you treat everyone with respect and kindness, no matter what the situation is. We both know how stressful it can be for the people who find themselves in need of the services we provide, and your words and actions go a long way toward helping them keep their dignity. I just want you to know that your work hasn't gone unnoticed.

Thank you for all that you do.

To a Literacy Volunteer

Dear Sherry,

I wanted to let you know what an outstanding job I think you're doing with the children you work with. They really respond to you, and that's probably due to how patient you are with them. I can hear their reading skills improving and their confidence growing with each session, even with the ones that struggle the most. You have such a wonderful ability to meet each child at her ability level and work up from there. The children are so lucky to have you as a tutor, and so are we.

Thank you so much!

To a Volunteer That Sorts and Organizes Donations


Dear Reilly,

Thank you for helping sort and organize all the donations we have received these past few weeks. I know it has been a lot of work, but you've done a wonderful job keeping the inflow and outflow running smoothly. You're such an important part of our organization, and I hope you know that.

Thank you!

Examples of Saying Thank You Directly

Whether you're talking to a volunteer one-on-one or holding an appreciation event, speaking from your heart is the best way to let your volunteers know that you recognize what they do for you and your cause. It's important to include details so your thank you sounds as sincere as you mean it to be. Tailor what you say to an individual volunteer's role so it's more personal.

To a Volunteer That Works the Phones

Sheila, thank you so much for the wonderful job you do handling calls. I've heard from contributors and other volunteers how friendly, helpful, and professional you are, and that really inspires confidence in our organization. We're so lucky to have you.

To a School Volunteer

Mrs. Draper, thank you so much for volunteering to direct the school Christmas play. The show was wonderful, and the children really loved working with you. I know it was a lot of work, but I don't think anyone could have done a better job. We're so happy you shared your talents with us.

To a Volunteer Meal Provider

Carter, I really need to thank you for your meal donations to the families in our program. You're doing more than just filling their bellies. You're showing them that people do care, and that gives them hope. Sometimes hope is just what people need to try to change their lives.

Composing Your Thank You

You can reword one of the examples above if it seems like a good fit for one of your volunteers, but it's really not difficult to find the right words to thank a volunteer. All you really need to do is clear your mind for a moment and give yourself a few minutes to think.

  1. Think about what your volunteer does for you or your organization.
  2. Focus on the areas where he or she really shines.
  3. Jot down some notes so you don't forget anything.
  4. Write out a rough draft, and make changes until it reads just the way you want it to.
  5. When the note is perfect, transfer it into a thank you card.
  6. If you prefer to talk with the volunteer and say thanks, you can use the note as practice for what you want to say.

When to Express Your Gratitude

It's always a good time to thank a volunteer, but there are times when it's especially appropriate.

  • For a one-time volunteer event, thank the volunteers in person near the close of the event.
  • Send a thank you card within one week of the event so your gratitude doesn't seem "stale."
  • For volunteers that work with you on an ongoing basis, thank them whenever it seems appropriate, like when they come up with great ideas, complete a project, or go above and beyond your expectations.
  • It's especially appropriate to have some words prepared for a volunteer appreciation event, like a luncheon or dinner, as well as any time you present a volunteer with gift to show your appreciation.

Let Volunteers Know You Care

Always keep in mind that volunteers are not the same as employees. They can choose to stay or walk away at any time without any real loss to themselves, and that's one reason why it's so important to show your appreciation. They are critical to the success of any organization, so make sure you take time out of your day to thank them, and remind them of how special they really are!

Writing a personalized thank you note shows that Say thank you and be specific about why you've sent the.

Employee Farewell Thank You Note

how to say thank you note

A 4 minute read.

Have you ever won a door prize? Was your business card the lucky one pulled from the hat? Most businesses, large and small, are generous when asked to donate to a fundraising event or celebration if they have a connection to the cause. How often do they receive a thank you note from the recipient?

Late last year, I attended several events that included drawings. I was the lucky recipient of some nice gifts ranging from gift cards to Everything Kitchens and Amazon to basketball game tickets to my alma mater.

Winning something is exciting! 

When I started shopping with my Everything Kitchens gift card, I felt like a kid in a candy store. Browsing through all the cool gadgets, fun décor and useful tools was a treat.

While I tried to decide between one super nice sauce pot or a deluxe paring knife plus several other items, it occurred to me that I should write a thank you note to the owners letting them know what a great time I was having with their donation. 

Ah-ha moment!

I wondered if they have ever received a handwritten note thanking them for their generosity and letting them know how much joy their donation brought to the winner.

I am sad to say I have never written a note like this, nor have I received one. (As a small business owner, I too donate door prizes, auction items and gifts for drawings to several organizations throughout the year.)

Of course, as a former professional fundraiser, I have sent hundreds of thank you letters to businesses for their generous donations. And, yes, I have received those as well.

 But a thank you note from the person who won the gift—that hasn’t happened, yet.

Personal thank you notes rock!

Why not join me in being one of the first to send such a note? As a business owner, I would love to know the winner’s reaction. Whether they gave it to a friend or used it themselves, it would be nice to know the end story. Since I am sure there are other business owners like me, I thought I would share two recent thank you notes. The first note is to Everything Kitchens. I happen to know the owners, so it has a more personal touch.

The second is to a large firm which hosted a networking event, complete with drawing prizes.     

Try something like this . . .

Hi C and E,

You won’t believe how excited I was to win the gift card you donated to the 1 Million Cups Christmas Party. Every year you have given a fantastic gift for the drawing and this year—I won!!!

It was so much fun to shop in your store. Of all the things I chose, my favorite is the paring knife!

Thank you for your continued generosity to 1MC. I think of you every time I use my new kitchen toys and tools.

Blessings,

LaDonna

Hi Becca,

Last month, your firm hosted the Drury networking event, and I was the lucky winner of a gift card!

What an excellent choice for a game prize! I choose to put it toward a book I’ve had my eye on for a while.

I appreciate your generous hospitality and creativity. The way you used a game to share information about your firm was inventive and compelling.

Thank you. I look forward to next year’s event at your offices.

Gratefully,

LaDonna Greiner


LaDonna Greiner

LaDonna Greiner is a motivational speaker and author of the book, note card and Gratitude Toolkit series, 21 Reasons to Say Thank You. Whether it’s a conversation or speech, photography or writing, she hopes to inspire people to discover the power of gratitude and giving in their lives, their workplace, and the world and act on it.

thank you card design template
Thank you notes for promotion
examples of funeral thank you messages
Japanese culture interview thank you note
thanking your husband for inspring me
Wedding thank you greetings
thank you for the delicious cake
Watch thank you for your service free

Words to Thank Volunteers

how to say thank you note

Here are the 101 best thank you messages for your boss to let them know how much your value and appreciate their leadership.

——

As my boss, I think that you deserve an extra note of thanks for all of your ongoing leadership and support.

——

From mentoring new team members to counseling employees’ personal issues. From supporting colleagues unconditionally to helping those facing workplace blues – thanks for showing that no matter how hard bosses crack the whip, they need to have a strong human side to their leadership.

——

I feel very grateful to have had an opportunity to intern at this company and for having you as my supervisor and mentor. You were so patient with me. Thank you so much. I greatly appreciated that when training me you took the time to break things down to a level that I could understand and then build upon. Assigning work tasks to me that were sometimes quite difficult allowed me to have the chance to expand my knowledge and build confidence in my abilities. The valuable skills I’ve learned from you over the past year have given me the work experience I need to find employment in my field after college. Thank you also for writing a glowing letter of recommendation for me. I appreciate everything and will remember my time here fondly.

——

I just wanted to thank you for being such a great boss. I have enjoyed working with you so much over the years.

——

I’d like to take this opportunity to thank you for taking time out of your busy day to put in a good word for me with [NAME]. As a respected member of this workplace, your opinion carries a lot of weight. I’m humbled by your confidence in my abilities, and promise to continue doing my best work at all times. Thank you for believing in me.

——

Since the day I started to work with you; I know I’ve changed a lot that really helped me to become a better person inside and out. You are one of the reasons why I’m always trying my best. Thank you my boss! You know I appreciate you in so many ways.

——

Thank you for transforming our mistakes into valuable lessons. Your pressure and leadership has made us more productive and converted all of our skills into strengths. You have an amazing ability to bring out the best in all of us.
Thank you for your kindness and understanding. You are an amazing boss for all of us.

——

Thank you so much dear boss for taking a chance on me and teaching me that there is always scope for improvement. All my success and knowledge, I owe to you.

——

Thank you so much for the [RAISE/GIFT]! It’s both exciting and humbling to be recognized for my hard work and dedication. Your thoughtfulness and generosity empower me and encourage me to do my best, always.

——

While I still have the opportunity, let me thank you for all that you have done not only for my but for the whole department. You are the most supportive boss we ever had. Thank you for everything.

——

You lead your employees and get them to follow your vision without being dominating and annoying. Thanks for showing us that respect is always deserved, never commanded or forced.

——

Your comments on my failures and your compliments on my performance – both motivate and inspire me to do better. Thanks boss.

——

Your leadership skills make it easy for you to manage our team, even with our diverse professional background. I’m proud to have learned some of these qualities from you. Thank you for guiding me professionally and personally!

——

Thank you so much for giving me an extended leave of absence when my husband was hospitalized last month. It allowed me to remain by my husband’s side so I could offer him emotional support during his surgery and recovery. I feel blessed to work for a company that values it’s employees and is consistently generous and compassionate. My heart is filled with gratitude. Thank you again for your understanding. My family and I greatly appreciate your kindness.

——

Thanks for converting our mistakes into lessons, pressure into productivity and skills into strengths. You really know how to bring out the best in us.

——

The biggest problem in having an extraordinary boss like you is that I will never be happy working for anyone else. Thanks, but you have really limited my career options because I have no other option but to follow you wherever you go.

——

This letter is to express my appreciation for all of the hard work, long hours and late nights you put in to make your business a success, in an effort to prevent layoffs and retain your employees. I’d like you to know that none of this has gone unnoticed by the workers, and we are grateful for your kindness, loyalty and commitment to all of us.

——

Words can neither qualify nor quantify how helpful your guidance and advice has been. I am forever grateful for your support!

——

You motivate your employees, you take tough decisions. You support your colleagues, you are a true inspiration. Thanks boss.

——

You not only granted me an opportunity to work with you, but you also guided me and made me strengthen my focus on all that I ever wanted to achieve. Thank you.

——

You weren’t going to get anything out of pushing me, to be an exceptional employee – but you still invested your time in me. Thank you for mentoring me every step of the way.

——

Thank you for your vision, your extraordinary ability and leadership to guide us at all times. We appreciate the efforts taken by you.

——

Thank you for your support. I greatly appreciate your confidence in me.

——

Thank you for being so understanding as I navigate this difficult situation. Your continued support and encouragement are appreciated more than you know.

——

Just like how all trees need water to grow and all humans need air to live, companies need bosses like you to survive and prosper. Thanks for being our lifeline.

——

It feels amazing to work in such a positive environment where everyone’s opinion matters. Thank you for such a brilliant opportunity. I genuinely appreciate it from the bottom of my heart.

——

[NAME] nothing I can say will ever convey the amount of gratitude, I owe to you for showing me how to have the right attitude. Thanks.

——

I am so thankful that you are my boss. You are more than just a leader; you are truly an inspiration. Your hard work and dedication has inspired me since the moment I first joined your staff. Thank you so much.

——

A boss and a friend, two in one. Whoever thought that work-life would be so much fun. Thanks.

——

As a supervisor you are truly an inspiration to your staff. Your strong leadership skills, along with the support and dedication you show to your team, has earned you much deserved respect and admiration. I feel lucky to be a member of your staff.

——

I feel so fortunate to have a job at [WORKPLACE] that I thoroughly enjoy, and I wanted to let you know that you’re a big part of that. Your enthusiasm and support make it a pleasure to come to work every day. I just thought you should know that you’re doing a great job. Thank you!

——

I am thrilled to be named [POSITION]! Being able to achieve this goal is so fulfilling to me both personally and professionally. I appreciate the role you played in helping me get here. I promise to work hard to maintain the confidence and trust you have shown in me. Thank you!

——

A million thanks to you for being the best boss ever. Thank you for all of the support and encouragement at work and for in our lives. You are so amazing and all of us are lucky to have you. Thank you and God bless you.

——

In the business world effective communication with your superiors includes, when appropriate, an occasional thank you note showing appreciation for something that’s very important to you. You can also use a lovely thank you card to express your sincere thanks for his/her creation of a great work environment, new courtesies such as free gourmet coffee in the break room, replacing uncomfortable office chairs with ergonomic chairs, taking you out to lunch for Employee Appreciation Day, or giving you personal time off during a family emergency.

——

Thank you for taking the time to sit down with me the other day to discuss [TOPIC]. Your advice was spot on. I’m more confident than ever in taking the next steps towards my next goal.

——

Thank you so much for all of your leadership at work—it has truly been an inspiration to work with you.

——

Dear Boss, I just want you to know that I consider myself really lucky to have got an opportunity to work for someone like you. You make even the most tedious job a lovely learning process. Thanks a ton!

——

The success I’ve had in my career is due in no small part to your support and encouragement. I appreciate you so much and value everything that I have learned from you.

——

Being noticed for a job well done is both gratifying and validating. Thank you for taking the time to notice the little things and always find a way to offer a compliment or a word of encouragement. Your sincere accolades make me feel like a valued member of this team, and for that I am grateful.

——

Thank you so much for the wonderful Employee Appreciation Luncheon, thank you card and gift. It means a lot to me knowing that my work and the extra hours I put in during crunch time are appreciated. I feel lucky to have such a great supervisor. You have a terrific way of making each member of our team feel valued and important. It’s part of what motivates us to work together to achieve the goals you’ve set for our department. Thank you again for the great lunch and for the continued business inspiration!

——

You have motivated your employees while having to make the toughest of decisions. Through your support for your colleagues and leadership, you have been a true inspiration. Thank you.

——

I am so proud to be able to call you my boss. Thank you so much for everything that you have done for me over the years.

——

After all you have done, thanks do not feel like enough. All I can do is offer my gratitude and appreciation for your leadership and for you being such a wonderful boss.

——

This note is to gradually show my personal appreciation for my boss. Thank you sir for all the hard work, extended hours and even late nights of business hours. Through these situations, I have made myself more motivated and genuine when it comes to work. Thank you.

——

As today is National Boss Day, I’d like to take this opportunity to thank you for being such a great supervisor, always leading by example. Because of you our workplace is a wonderful environment for the open exchange of ideas, and a place where employees are motivated each day to do their best. I am thankful to be a part of your team.

——

What an honor it is to be named the new [POSITION]. I am grateful for this wonderful opportunity, and foresee a future full of possibility and excitement. I look forward to beginning this grand, new adventure. Thank you!

——

As a manager and our boss in this field of work, you are indeed an inspiration to us-your staff. Thank you for strong leadership plus showing your support to your entire team, accept our thankfulness which you really deserve.

——

Thank you for your vote of confidence in me by supporting my vision to increase production and nationwide distribution of our products. Although within the hierarchy there has been some resistance to change, I truly feel we are now in the ideal position to move forward, expand our business and fill market needs. By providing our employees with the tools, procedures and strategies they need to work at a higher level of efficiency on our production lines, we are setting the stage for a successful expansion as well as the possibility of international growth in the future. Thank you for your advice, input on this project, and continued support every step of the way. I really appreciate it.

——

Thank you for taking the time to speak with me regarding [TOPIC]. Having you as a sounding board was very helpful in assisting me in which direction to ultimately take. I’m so grateful for your insights and advice.

——

I am so grateful to have been promoted to [POSITION]. It will be my honor and privilege to serve in this capacity. I look forward to all of the excitement and challenges that lie ahead. Thank you for this opportunity!

——

Thank you for all of your support and assistance. I consider myself truly honored to have you as my boss.

——

I just want to let you know that I consider myself luck to have got an opportunity to work with someone like you. You make even the most tedious jobs a lovely learning process. Thanks a ton.

——

Our whole team just wanted to show how grateful we are to have such a wonderful boss. Thanks!

——

I just wanted to take a moment to thank you for the beautiful holiday party you organized for your employees and their families. This large-scale festive event is something our family looks forward to year after year. A delicious catered dinner followed by dancing to the music of a live band were both extra special. Thank you so much for continuing this beautiful holiday tradition for our company. We greatly appreciate your generosity and kindness.

——

As long as I have to spend time with a boss like you in the office, I don’t mind even if 9 to 5 becomes 9 to 9. Thanks for making work enjoyable.

——

Salary is one thing but real job satisfaction comes from the praises and appraisals given by a boss who is a true mentor. Thanks.

——

Just a quick note to thank you for helping me out with [TOPIC] recently. The time you spent with me really helped me put things in a new light, and for that I am truly thankful. I’m lucky to have you in my corner. Thank you.

——

I am saying this not just because I have just got a raise. But I have always believed that you are a boss worthy of praise. Thank you.

——

It is one thing for you to be a boss, but being a mentor and a leader was never a requirement. We are so proud and grateful to have a boss, manager and mentor in one. Thank you for everything that you do.

——

Just wanted to let you know you’re appreciated. Your leadership and ability to get things done are an inspiration to us all. Thank you.

——

As our boss, you are highly motivational. As a human being, you are truly inspirational. Thanks.

——

My skills and talent would have gone with me to the grave, if you hadn’t spotted them and inspired me to go forth and be brave. Thanks boss.

——

After working with a flawless boss like you, I have started feeling a little left out when I am with my friends. Every time they say bad things about their bosses, I really have nothing to say. Thanks for making me feel like an outcast.

——

I just want to express how much I appreciate you as my boss. Being my boss and leader has a great impact in my life. You inspired me in so many ways. Thank you.

——

I’m so thankful that you are my boss. You are not just a leader to me but you are also an inspiration. Your hard work has been my inspiration since I became a member of your staff. Thank you.

——

Since the first day that I began working for you, I know that I have changed in so many ways. All of these changes have helped me transform into a better person inside and out. From how I do my job to how I live my life at home, you are one of the biggest reasons why I am always striving to do my best. Thank you for being my boss.

——

I really appreciate your understanding and support regarding the changes we’re making to the project plan. I feel that these changes are going to streamline the current project, and facilitate the organization of those in the future. Thank you for your confidence in me. I’m sure you’re going to be pleased with the results.

——

I wanted to let you know how much having you as a boss has meant to me throughout my time here. Your guidance and support have been instrumental in helping me achieve my professional goals, and for that I am forever grateful. All the best.

——

Ever since I started working with you as my leader, I have learned so many things that make me a better worker and a better person. You are truly the best boss ever. Thank you.

——

I will never know what it feels like to work under a boss who is annoying, grumpy, irritating and always angry. But this is one work experience that I am glad not to have had – all thanks to a boss like you.

——

After working with an amazing boss like you, I have started to feel left out when I am with my friends. Every time they start to talk badly about their bosses, I have nothing to say. Thanks for making me always feel like an outcast.

——

I appreciate you and all the things you do in more ways than I can count.

——

Stories of how amazing you are as a boss have gone viral in my family and friend group. Everyone is jealous that I have such a great boss. Thank you for always being a cool boss.

——

Thank you for being an inspiration to us. We are grateful for all that you have done for us.

——

Thank you for all of your kindness, encouragement and support. I could never have asked for or expected such a great boss.

——

Hail to the chief! If there ever was a boss that deserves praise and adulation, that person is you. During all of the years that I’ve worked here, you have never failed to be supportive, kind, and fair to each of your employees. I want you to know how much I enjoy working here at [COMPANY]. Thank you for providing such a great work environment for all of us.

——

Thank you for being such a great role model for me during my time with this [COMPANY]. As my time here is coming to a close, I wanted to let you know I will proudly carry what I have learned here throughout my career.

——

Thank you for giving me the chance to partake in [PROGRAM/SEMINAR]. I learned so much, especially [SKILLS]. As a result, I feel more confident and empowered to move forward in my position. I’m very grateful to have been afforded the opportunity to attend.

——

From being nothing to becoming something, I have made an amazing journey at this workplace. It is all thanks to your guidance that I have made this journey.

——

From being nothing to something, I have traveled a long journey under your guidance. Thanks boss.

——

Thank you for being the most wonderful boss to all of us.

——

Apart from the decision making, communication and overall professionalism, the most important thing I have learnt from you is how to be a good human being. Thanks boss.

——

Thank you sir for hearing me out whenever I have something to suggest. I am so happy that in my little ways, I was able to contribute even a little to attain the goals of this company.

——

Thank you for all the encouragement and the guidance. Thank you for helping me grow in my career. May God bless you.

——

It is one thing to be a boss, another thing to be a mentor but a completely different thing to be a leader. We are proud to be led by a boss, mentor and manager like you. Thanks for everything.

——

I was so grateful to have been able to take part in the [PROGRAM] recently. I learned skills which I’m sure will come in handy throughout my career with this company. Thank you for helping me further my professional development. I look forward to putting my newfound knowledge into action.

——

It was really so amazing to work with you in such a positive environment. Working under your leadership has been an amazing opportunity for me. Thank you so much.

——

It’s hard to believe that we won’t be working together anymore. Before I go, I wanted to write you a quick note to let you know that I enjoyed my time here, in part because of [YOUR MANAGEMENT STYLE]. Even though I am moving on, I will take the great memories I have of this office with me wherever I go. Thank you.

——

Thank you for allowing me the opportunity to expand my skills through the [PROGRAM/CLASS]. I know the skills I’ve learned as a result will help catapult my success, and for that I am truly grateful.

——

Thank you for being so understanding about [ISSUE]. Knowing that I did not have to worry about work throughout this ordeal has made it much easier to work through things and move forward. Please accept my sincerest thanks.

——

Thank you for teaching me that every mistake is just a learning experience. I have learnt so much with you. Ever since I have been working for you, I found myself evolving both with respect to my career as well as a person.

——

I would like to thank you for all that you have done for me. I’m grateful to you for giving me the opportunity to work with you and have enjoyed my time working under your leadership. Thank you so much!

——

Thank you for the recent bonus. It is sure to come in handy, but more than that, it gives me great confidence to know that my hard work is being recognized. I’m so grateful to work for a company that shows its appreciation so generously.

——

Thank you so much for all the encouragement and support you gave to me. Thank you for all the smart advices that are the reason for my success. Thank you boss.

——

Thanks for putting pressure on me, being tough on me for my mistakes that were silly. Sometimes tough love is necessary, which is what I have learnt in my career’s journey.

——

Working for you is an honor, working without you is an absolute horror. Working under you is a pleasure, an experience that I will truly treasure. Thanks boss.

——

Thank you so much for recommending me for promotion and for being instrumental in helping me secure the position. I greatly appreciate the confidence you have in me and my capabilities to lead the marketing team as its director. I will continue work hard to bring our team to the next level. I fully expect to exceed expectations that are placed on my new role here at the company. There are several ground-breaking strategies I plan on implementing that will expand our business, increase company profits, and strengthen our brand. Thank you again for your trust and support.

——

Working under your leadership was a great chance for me to grow professionally and personally. Thank you for your support!

——

Your company expertise, reliability, and even goodness generate a good and enjoyable place to work. Many thanks for extending your passion and adaptability in times one of us of your staff needs a day-off. Thank you.

——

You make me feel like a million bucks every time you ask me for my opinion on something important, although I know that sometimes you do it only to make me feel nice. Thanks for being such a wonderful boss.

——

You inspired me during difficult times when I needed words of encouragement. You are a blessing in my life. Thanks for all your support and advice.

——

I hope you enjoyed this list of thank you messages for your boss.

About the Blog Post Author
Natalie Regoli is a seasoned writer, who is also our editor-in-chief. If you have any questions about the content of this blog post, then please send our editor-in-chief a message here.

---
Categories Messages and Templates

How to write a thank you note that will show your gratiude and help you stand out from the pack in six easy steps.

Thank-You Messages: What to Write in a Thank-You Card

how to say thank you note

Steps

Part 1

Creating the Thank You Note

  1. 1

    Pick the type of card you are going to use. You may opt for a physical thank you card that has a simple image or text that reads “Thank You” on the front of the card. You can also use personalized stationery with your name or a personal design on it to write the card. A handwritten card can add an element of intimacy to the note.[1]
    • Another option is to use an online thank you card, where you use an online program to design and type out the card. It will then be sent to the person’s email. Sites like Some Ecards, American Greetings, and Punchbowl all offer free online cards.
  2. 2

    Greet the recipient. Start the note by using a greeting like “Dear” or “To,” followed by the person’s name. If you have a close relationship with the recipient, you may feel comfortable using their first name in the greeting. If you have a more formal relationship with them, you may use their full name.[2]
    • For example, you may write “Dear Fiona,” or “To Fiona Lee.”
    • Always check the spelling of the person’s name before you write out the greeting. You do not want to get their name wrong in the card.
  3. 3

    Write a message of gratitude for a gift. If you are thanking the person for a gift, include a message of gratitude about the gift and how much you appreciate it. Say “thank you” and name the gift so the message is personal.[3]
    • For example, you may write “Thank you for the housewarming gift. You’re so kind and I really appreciate it.”
    • Or you may write, “Somehow you always know exactly what I want. I will treasure your wedding gift. Thank you so much!”
  4. 4

    Create a message of thanks for a service. If you are thanking the person for a service or a kind act, mention this in the note. Make sure you say “thank you” and express your gratitude for the person’s help.[4]
    • For example, you may write, “Thank you so much for your help at the event last week. I appreciate you volunteering your time and energy. I appreciate all your hard work.”
    • Or you may write, “Thank you for picking me up at the airport the other day. I’m so lucky to have a friend like you. You’re the best!”
  5. 5

    Include a forward looking statement. If you know the recipient well, you may mention when you hope to see them again or that you hope you will talk to them soon. A forward looking statement can add a friendly, casual tone to the note and let the recipient know you are enthusiastic about your relationship with them.[5]
    • For example, you may write, “I look forward to seeing you at the party next week and catching up with you in person.” Or you may write, “I hope we can get together for a backyard bbq soon and enjoy this beautiful weather.”
  6. 6

    End with your regards. Wrap up the thank you note with a short sign off, such as “Sincerely” or “Best.” If you know the recipient well, you may go for a more personal sign off like “With love” or “Yours, truly.”
    • You should also sign your name at the bottom of the card.

Part 2

Polishing the Thank You Note

  1. 1

    Check the note for spelling, grammar, and punctuation. Once you have finished writing the card, read it over and check for any errors. If you are handwriting the card, you may write out a rough draft first and check it over before you write it on the actual thank you card. If you are creating the card online, you can edit it for errors easily before you send it out.[6]
    • Try reading the note backwards to check for spelling errors. Identify all the punctuation used in the note and make it sure it is correct.
    • Double check the spelling of the person’s name in the note to ensure it is correct.
  2. 2

    Make sure the note is easy to read. Look over the note for flow and tone. Check that the note includes a specific mention of the gift or service you are thanking the recipient for. Make sure the note has a friendly, intimate tone, especially if you are close to the recipient.
    • Try to keep the language in the note simple and easy to read. The message should be short and to the point.
  3. 3

    Send the card out within a month of receiving the gift. Once you feel the thank you note is at its best, put it in an envelope and send it out within a month of receiving the gift or service from the recipient. A month is just long enough for the recipient to remember giving the gift and will ensure they are thanked promptly for it.[7]
    • The sooner you can send out the thank you note to the person, the better. Any longer than a month can seem a little rude or tardy for a thank you note.

Community Q&A

Add New Question
  • Question

    Should I write a thank you note to the hostess of an appreciation dinner?

    You can if you feel she did a good job. It is not needed, but it will be a nice gesture. You could just say something like, "Thank you for the time and effort you put into the dinner, it was lovely and we had a wonderful time."

  • Question

    How do I write a thank you note to someone if it was an anonymous gift?

    If you know something about the person (e.g. they are a colleague but you don't know who), address the group in general. Generally, though, anonymous givers don't want recognition, so there isn't really a need to write a thank you note.

    Venatrixx

    Community Answer

  • Question

    What if I didn't want the gift and don't like the person?

    The gift you can dispose of, recycle, or pass on to someone else as a gift (just make sure that someone is not the one who gave it to you). If you feel you are obligated to write a thank-you note, just stick to the tried-and-tested phrases: "Dear Sir, Thank you for your kind gift. Regards," and be done with it. Or, just don't write a thank-you note.

    Tom De Backer

    Top Answerer

  • Question

    If I'm writing on a note card, can I continue my note on the back of the card?

    Yes, you can do this. Just include an arrow or a "cont'd" at the bottom of the front page to indicate to your recipient that the note continues on the reverse side.

  • Question

    How do I write a note thanking someone about money he gave me?

    Just be honestly sincere, and the rest will just flow.

  • Question

    How do I write a thank you to someone you don't know who sent me a book?

    Just write: "Thank you for your generous gift. I am looking forward to reading it!".

  • Question

    How do I thank someone for inviting me to their father's birthday party?

    Send a card or email, or talk to them in person, and say something like, "Thanks for inviting me to the party! I'm looking forward to it!" Ask if you can bring anything. If the party already happened, you could say, "Thanks for inviting me to the party, I had a wonderful time!"

Ask a Question

You can also call a monetary offering a gift. These thank your card messages are all.

how to say thank you note
Written by Arashikree
Write a comment