If you are writing an official business email or business letter, then it's best to use professional, formal expressions to show your thanks or.
When we’re sending emails, it’s easy to be too direct. This can upset the reader or cause offence. Saying “thank you” is a great way to make your email more polite and personal. What’s the best way to do it, though? Find out with our top ten ways to say “thank you” in an English email.
The first five of our ways to show your thanks work best at the beginning of the email. Thanking your reader is a wonderful way of opening an email. It sets the right tone and makes the reader feel appreciated, which is very important if you want them to help you again in the future.
If someone writes to enquire about your company’s services, begin your email with this sentence. Show your appreciation for their interest in working with your company. This is also a useful way to introduce the main topic of your email when used with the prepositions “about” or “regarding”. For example, “Thank you for contacting us regarding our current products and prices.”
When a client or colleague replies to a previous email in a short amount of time, let them know and thank them. If the reply wasn’t quick, simply removing “prompt” will work, or, you can opt for, “Thank you for getting back to me.”
If you have asked someone for information, and they took the time to send it to you, use this sentence to demonstrate that you value what they’ve done. Again, you can use “about” or “regarding” to refer to the specific information provided. For example, “Thank you for the information about your current pricing.”
If someone has gone out of their way to help you, thank them! If you want to offer more specific recognition for what they have done, follow this sentence with, “I really appreciate your help in resolving the problem.”
Even if a client or manager writes to express some concerns they have regarding your work, you can still thank them. This shows that you value their input and will take their concerns seriously. Alternatively, you may wish to use, “Thank you for your feedback.”
While thank yous at the beginning of an email are typically written to thank the reader for past actions, thank yous at the end of an email tend to imply you are thanking the reader for a future action. By showing your appreciation in advance, you are more likely to get a positive reaction.
If you need the reader to cooperate by assisting you with something, then thank them in advance for their cooperation. You can add the expression “in advance” to this sentence and say “Thank you in advance for your cooperation.”
Similar to above, this sentence implies that you would appreciate the readers’ further assistance. This expression also shows that the request you have made is important and that the reader should pay special attention to it.
This sentence isn’t to congratulate the reader on understanding the words you have written. We use this sentence to say “Thank you” in advance if we have done something or requested something that may cause inconvenience to the reader.
If you are requesting a benefit or an opportunity, such as when you apply for a new job, end your email with this sentence.
This sentence, which is used at the end, is a bit different from those above. Use this if you have already thanked the reader at the beginning of the email, but due to their great efforts, you wish to thank them again for their past actions.
Now you know how to say “thank you” in an English email, the only question left is who you want to thank.
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More formal ways to say thank you. Thank you so much “Thank you so much for coming to the meeting tonight.” (spoken to a group of people). “That's really kind.
It’s not a good look, but it happens: for busy, highly caffeinated workers in a deadline-driven world, it’s perilously easy to send an email that reads as callous and unfeeling.
Your humble blogger included, we’ve all been guilty at times, hurriedly mashing “send” and moving on without acknowledging whatever favor or question we’ve imposed upon a trusted colleague or potentially valuable contact. Oops.
In your heart, you know kindness is not a waste of time—least of all when what’s required is just a few extra words in an email. The trouble is, which words? You want to say thanks, but not seem strained or sycophantic in your expression of gratitude. You also want to keep your dispatches straightforward and to the point, so there’s no room for thank-yous that are overlong or unwieldy.
Here’s a tip: Want to make sure your writing always looks great? Grammarly can save you from misspellings, grammatical and punctuation mistakes, and other writing issues on all your favorite websites.With that in mind, we have just the list for you. Here are eleven ways to recognize someone who’s done you a solid as you close out an email; we hope you appreciate them.
Depending on the degree of formality in the email you’re drafting—old-timey letter-writing structure tends to diminish over a series of back-and-forth replies—there might be a few good places to pop in a thanks while wrapping up.
1You can show your appreciation as part of a closing line.
The closing line tends to encapsulate a key takeaway from your message, as in this example:
I’ll work these puns you suggested into my presentation on otters, and thanks again for your kelp.
2Alternatively, show your gratitude in your sign-off.
Your sign-off comes just before your name, and should probably not consist solely of “Thx.” Here’s an example:
If you’re able, we otter collaborate on another project like this soon.
Some appreciations are multifaceted and can work well in either case, while others might just feel too clunky or intense for daily use—looking at you, gratefully.
Let’s go through a few options, starting with the tried and true:
It’s hard to imagine a scenario where you tell someone “thank you,” only to later wish you hadn’t. With two timeless words, the message you send is “I am an alive person aware that I am communicating with another alive person who probably had things to do before this email arrived.” It matters.
This one works, with the caveat that exclamations can sometimes be off-putting in professional correspondence with people you don’t know well. Use it sparingly.
It’s not terrible when used in the right context, but winnowing “thank you” down to one casual syllable has the potential to feel terse or perfunctory, so be mindful.
If this is how you sign off every email you send, your contacts will tire of it. Save it for occasions when you know it’s all right to be nonchalant.
Here’s a trusty option if your email began with a thank you. It can even work as a sign-off with a comma at the end, particularly if you’re including a closing line to this effect:
I appreciate all your help ferreting out such an extensive list of species related to otters.
8Thanks in advance
Use this one cautiously or not at all; it assumes the recipient will do something, but the last thing you want is a thank-you that backfires and makes them feel taken for granted.
9Thanks for your consideration
This seems to suggest what you could be thankful for is limited, which is not exactly a collegial vibe. If you’re thinking about putting it at the end of a cover letter, don’t—it’s as if you’re preemptively bracing for the news that you didn’t get the job.
Elegant in its simplicity, you don’t see this one every day. It suggests “I put some thought into this at some point.” It’s an especially good option as a sign-off, like so:
These awful puns have given me paws. Just kidding—we can brainstorm more at our meeting on Monday.
Another handy standby for signing off. You have to work at it to find a context where this one doesn’t feel appropriate.
While it’s generally a good idea to keep your emails brief out of respect for the recipient’s time, you’ll occasionally find “thank you” alone just doesn’t feel sufficient. In these circumstances, it’s good to be specific and show your recognition.
Thanks so much for your tenacity in staying late to prepare the slides on how sea otters forage. We made our deadline by a whisker!
Also, remember that words in an email aren’t your only means of showing appreciation. If your intern has shown a lot of hustle in hauling an important project across the finish line, give them props at the next staff meeting. Send someone flowers or a gift card once in a while.
Making sure the folks you correspond with feel valued is essential to maintaining a warm relationship, both as professionals and fellow humans. Thanks kindly for reading this far.
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In Hindi there are many ways to thank someone. Besides the common "धन्यवाद्" (dhanyavaad), there are a number of other ways to say thank you that can be useful for English speakers traveling to India. With a huge number Hindi speakers alive in the world, you'll be able to say thanks to a good chunk of the world's population in just a few minutes!
3Responding to "Thank You"
Are there any additional responses besides those mentioned in the article?
Yes, there are. Many know English; just saying thanks or thank you is OK.
What is the meaning of baas?
Meaning of baas is that it is used to refer to when you have something in enough quantity. For example if you have enough food on your plate and someone offers you more but you don't need it, so you will say "Baas, maine bahut kha liya hai, shukriya," which means "That's it. I have too much food, thank you."
How do I write "family secrets" in Hindi?
"Humare ghar ki baat" (हमारे घर की बात), or family matter is paarivarik maamla (पारिवारिक मामला).
How do I ask someone's name in Hindi?
Aapkaa naam kyaa hai (आपका नाम क्या है). Here, you will use the "aah" sound.
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"Thank you" is serviceable in all contexts. Since it In that case, you can say "I appreciate your help" or "Thank you so much" or "I'm very grateful" Less formal: .
Numerous situations arise every single day that warrant our genuine appreciation and gratitude. But, most times, we allow a quick and standard "thanks" that's mumbled in passing to fit the bill.
Of course, a "thank you" is always appreciated -- but, we've all become so used to hearing those two little words, they've all but lost their meaning in many cases.
When someone does something that inspires you to offer an expression that seems even more heartfelt and sincere, you might find yourself struggling to demonstrate your thankfulness -- without relying on those oft-repeated words.
So, here are four better ways to thank someone (that don't involve those two little words you hear so often).
Yes, this is essentially what the phrase "thank you" means. But, explicitly saying it to someone who helped you out can have a much greater impact than relying on that phrase that's uttered over and over again.
You can also alter this phrase to say, "I really appreciate you," to further demonstrate that you not only recognize that person's efforts to help you out, but that you're also extremely grateful for his or her assistance. You're not only appreciative of what was done -- you're appreciative of who did it.
Recognizing results is another great way to sincerely show your gratitude. What's an easy way to accomplish that? Explaining how that person helped you out is the best place to start.
Perhaps a teammate grabbed the reins for a part of a project you kept pushing to the back burner. A simple statement like, "You're a lifesaver! My plate has been so full, and having that off my hands helps so much," shows your appreciation -- while also adequately highlighting the impact that person's help had on you.
There's no better way to show your gratitude than by being willing to return the favor when the opportunity arises. So, posing this question is an immediate way to show that you're more than ready act on your appreciation -- rather than just talk about it.
In most cases, people will respond to this with something like, "Don't worry about it!" But, that doesn't mean asking it is a total waste. Again, it's an effective way to make that person feel especially recognized and valued.
Alright, perhaps you'll consider this last point a bit of a cheater -- after all, it's not an actual phrase that you can use to replace that classic "thank you". However, this tip has a huge impact, making it worthy of mention regardless.
As you already know, saying and showing are two very different things. So, if you feel the need to go the extra mile with your level of appreciation, consider acting on it. Write a handwritten note or call out that person's contributions in a meeting with your team.
Do what you need to do to not only say you're grateful -- but show it.
There are plenty of times you want to express heartfelt appreciation. But, sometimes a standard "thank you" doesn't seem like quite enough.
In those cases, use one of the above four options, and you're sure to get your gratitude across in a way that's effective and genuine.
The opinions expressed here by Inc.com columnists are their own, not those of Inc.com.
If someone does something small for you, you can say: Thanks. Thank you. Here's a formal phrase to use in situations like when you're writing a card to.