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Examples of thank you cards for interviews

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Examples of thank you cards for interviews
November 20, 2018 Kids Thanks 2 comments

Sending interview thank you letters after a job interview is key to your success. Use the thank you letter templates and job interview sample thank you letters to.

In 8 minutes you’ll know how to write the best thank you email after an interview. And it matters a lot:


If you’ve made it to the interview, you’re up against 4 or 5 other candidates. It’s safe to assume their qualifications are similar to yours. You’ll need an extra gear to outperform them.


A well-written interview thank you email could be that very gear.


Most candidates don’t send them. Or send out thank-you notes that just don’t cut it.


Thanks to this guide, you’ll do way better than them.


In this article, you’ll find:


  • How to write a thank-you email that will dazzle every interviewer.
  • Sample thank-you emails after an interview you can copy, adjust, and use.
  • What you need to know about the job interview thank-you note etiquette: when to write it, to whom to address it, and how to send it.


Preparing for more interviews? Get our ultimate free checklist: 42 Things You Need to Do Before, During, and After Every Interview


Already sent a thank you email for an interview and there’s still no response? It’s perfectly okay to follow up again. Here’s how: Sample Interview Follow-Up Emails for Various Scenarios


Still waiting for that interview call-in? See if it’s the right time to follow up on your resume: How to Follow Up on a Resume and a Cover Letter


To begin with, see these two very different interview thank you letter examples. Read on for a breakdown of what makes a perfect post-interview thank-you email and see 4 more samples for different types of positions.


Interview Thank-You Email: Right vs. Wrong Examples



Subject Line: Thank You Amanda!


Hello Amanda,


Thank you so much for taking the time to meet with me and talk about the position of the Senior Digital Marketing Specialist with ABC Inc. yesterday. It was a pleasure to learn more about your approach to growing organic traffic.


Our conversation made me even more excited to join ABC. What interested me in particular was how sharply your efforts are focused on the actual reader experience, not just technical SEO issues.


I was thinking about what you said regarding your plans to expand the email subscribers base by offering free bonus content downloads in the upcoming quarter. In my current role as Content Marketing Specialist with XYZ I found that using contextual click-triggers for bonus downloads within blog posts increased the subscription rate by 35% compared to regular pop-ups. I hope that helps!


I’m sure my experience can translate into similar success as your new Senior Digital Marketing Specialist.


If you need any additional information from me at this point, please feel free to contact me. Looking forward to hearing back from you next Friday, as discussed.


Thanks again for your time!




Jane Redlock


[email protected]


Subject line: Great interview, thank you!


Dear Hiring Manager,


I enjoyed meeting you in person after all these emails we’ve exchanged. It was a pleasure to be interviewed yesterday.


I already said how excited I was to join your team. I’ve achieved so much in my current position (as you’ve seen on my resume) and I know I will be a great asset to your company.


Please, let me know as soon as you know anything about the further steps of the recruitment process. I hope to meet you again and become one of your team members soon! So excited!


Joe Fallange


The difference is clear, isn’t it?


Now, let’s examine the anatomy of the best thank you email after an interview so that you can write yours in no time!



How to Write a Thank You Email after an Interview


Before we jump right into the post-interview thank-you email writing formula—


You need to realize how crucial this part of your job search is.


  • According to a recent study, 1 in 5 recruiters and hiring managers will automatically dismiss a candidate if they haven’t sent an interview thank you email.
  • What’s more, this survey revealed 80% HR managers consider thank you emails helpful for reaching the final hiring decision.And yet—
  • Another report by Careerbuilder shows that 57% of job seekers don’t send thank you notes after an interview.


Sending any thank you email after a job interview puts you ahead of over half of the competition.


A great, personalized interview thank you email? That’s what will make you the frontrunner.


The bottom line: yes, you always need to send a “thank you for an interview” email.


Here’s how to write a perfect thank you email after an interview in 7 easy steps:


1. Create a clear subject line


No puns, no jokes, go straight to the point. It’s the only way to make sure your thank you email gets opened.


Sample subject lines for a thank you email:


  • Thank you, [Interviewer’s Name]!
  • Thank you for your time and advice
  • Thanks for the interview yesterday
  • I enjoyed learning more about [Company Name]
  • Thank you!


Simple as that!


2. Open with a personal greeting


  • Address the hiring manager directly, by name.
  • If you’ve interviewed with more than one person, send personalized thank-you notes to each of them.


3. Express your appreciation


  • Since it’s a “thank you email” open with a “thank you!”
  • Be sincere and authentic when expressing gratitude or appreciation.
  • Show that you care about the time the interviewers spent with you describing the details of your position.


(To see what I mean, check out the wrong example above again. See how many personal pronouns the candidate used. It doesn’t read like a sincere “thank you,” more like “I know I’m awesome.”)

4. Restate that you’re interested in the job


  • During the interview, your future employer wants to make sure you’re the right fit for the company. But…
  • They also want to know you’re genuinely eager to join. Make sure to mention that in your thank you email.
  • If the interview made you realize the job is not right for you, clearly state that in your thank-you email. The hiring manager will appreciate your honesty, plus, you’ll help them save time.


5. Refer to something specific you discussed during an interview and make an offer


  • Identify what’s particularly interesting to you about the position and explain why. This way, you’ll make your email after an interview feel personalized.
  • Refer to your skills and experience and show how you’re going to use them to help your future employer get what they want.


6. Say you can provide additional information and remind them about the established response deadline


How to end a thank you email after an interview?


The golden rule is, be brief and polite. A succinct paragraph such as the one below will do:


Should you need any additional information from me that could assist with the decision-making process, feel free to contact me. I look forward to our call next week as discussed.


7. Close with a professional sign-off


  • Thank them again.
  • Sign off with a “sincerely” synonym followed by your full name.
  • Below, put your basic contact details: telephone number and email address.
  • Optionally, add extra links (e.g. your LinkedIn, Twitter, or a personal website).


By the way… You probably have some more interviews ahead, right? Make sure you’ll come out on top! Read our complete job interview guide: Frequently Asked Job Interview Questions and Sample Answers


Alright. Enough theory. See our customizable examples of thank you notes after an interview, choose one that fits your situation best, fill in the gaps with details, and hit “Send!”



Sample Thank You Emails After an Interview


All of the below interview thank you note examples vary by length, complexity, and the degree of formality. Give them a read and think about which one is best for you.


But remember:


These sample thank you for an interview emails are here just for reference. Don’t copy-paste them. The more personalization you add, the better!


For starters, a basic, short thank you interview email.


Simple and Short Thank You Email After an Interview

Subject Line: Thank You [Interviewer’s Name]!


Hello [Interviewer’s Name],


Thank you so much for taking the time to meet with me and talk about the position of the [Position Name] yesterday. It was a pleasure to learn more about your business approach.


Our conversation made me even more excited to join the [Company Name]. What interested me in particular was [something specific you discussed during the interview].


I was thinking about what you said on [the upcoming challenge your interviewers mentioned]. In my current/previous role as [your current position] I found that [a quick explanation of how you tackled a similar problem].


I’m sure my experience can translate into similar success as your new [the name of the position you’re applying for].

If you need any additional information from me at this point, please feel free to contact me. Looking forward to hearing back from you on [the specific date established during the interview].


Thanks again for your time!




[Your sign-off]


  • It will be a good thank you email after the first interview.
  • It’s a good post-interview thank you email sample for entry- to mid-level candidates.
  • Notice how the tone is balanced: it’s formal and polite but with a personal, relaxed touch.
  • This one will also work great as a thank you email after a phone interview.


A More Formal Job Interview Thank You Note Sample


Subject Line: Appreciate your time and advice, Mr./Ms. [Interviewer’s Last Name]


Dear Mr./Ms. [Interviewer’s Last Name],


I want to take a moment to thank you for taking the time to talk to me about the position of [the position you’re applying for] with [Company Name] yesterday. It was truly inspiring to have such a meaningful conversation with someone who shares my approach to [the type of business activities you discussed] and to learn about your industry insights.


The information you shared about your future projects convinced me that this job is a perfect fit for my professional and personal interests and one where I could make a valuable contribution. I particularly enjoyed learning about [specific information about the job the interviewer shared with you] since [the reason you found it interesting].


I was also thinking about what you said on [the upcoming challenge your interviewers mentioned]. In my current/previous role as [your current position] I found that [a quick explanation of how you tackled a similar problem].


Finally, please find attached the details of some of my projects we discussed and an exact documentation of their business impact.


Should you need any additional information from me that could assist with the decision-making process, feel free to contact me. I look forward to our call next week as discussed.


Thank you once again.


Best regards,


[Your sign-off]


  • The above interview thank you note example is recommended for corporate positions.
  • Notice that it’s more detailed than the first sample. Use it only after in-depth interviews that took more than 45 minutes.
  • A good pick for senior or C-level candidates.


Sample Thank You Email After a Second Interview


Subject line: Thank you for the opportunity!

Dear [Interviewer’s Name],


It was a pleasure to come and chat for the second time, thank you for this opportunity! Now I’m even more certain that I will be able to help deliver great results working as [the name of the position] with [Company Name]. What’s most exciting for me is [a detail you discussed that makes you most eager to join the company].


As regards the project we discussed, I started to think about what is necessary for us to make it successful. Please have a look at the attached presentation where I outlined my preliminary ideas. If you have any questions, please let me know. I’ll be happy to elaborate on the details.


Thank you again for your time. I look forward to hearing from you on [the established date] as discussed.



[Your sign-off]


  • Just like after the first interview, you have to send an interview thank you email after the second one, too.
  • Notice how this sample thank you email after a second interview refers to specific projects.

Interview Thank You Email Sample: An Informal Approach


Subject line: Great speaking with you!

Hi [Interviewer’s Name],


I had a lot of fun learning more about the challenges ahead of the next [the name of the position] with [Company Name] yesterday! I’d be really excited to join your team and help [bring more users/increase revenue/anything else you’d be doing].


I was thinking about what Michael said regarding [a specific issue one of the interviewer’s discussed]. In my last role as [the name of your current/previous position] I found that [a specific solution you used to tackle a similar problem] is by far the most effective strategy. It helped bring an overall increase of X% in [a specific metric in question]. I hope that helps!

Please feel free to contact me if you find you need any more information. I look forward to our call next week. Thanks so much again!

Best wishes,

[Your sign-off]

P.S.—I also wanted to say that you were right about the coffee at Luke's. I stopped by on my way home. Delicious! [Or an informal reference to any other part of the interview. Something along the lines of: “I hope you enjoyed the concert last evening”/”I followed your recommendation to start watching ‘Sharp Objects.’ I’m super hooked!”]


  • A good thank you email template for positions at small companies with relaxed culture.
  • The above sample will also work great for jobs at startups, or creative and artistic roles.
  • If you feel that the atmosphere of your interview was very informal, make sure the tone of your thank you note matches it.


Pro Tip: Don't forget to proofread your email. You can use apps like Grammarly or Language Tool to help you avoid nasty typos or bad syntax.



When, to Whom, and in What Form to Send a Thank You Note after an Interview: The Logistics


So, you’ve just written a stunning post-interview thank-you note.


What should you do with it now? When to send it? To whom to address it? Is a thank you email always okay or do you need a handwritten note?


It’s a lot to remember, but don’t worry—


When to send thank you email after interview?


It's best to send a thank you letter while you're still fresh in the interviewer's mind. So you should send the email message within 24 hours of the interview (the same day as the interview or the next). If the interview takes place on Friday, send a thank-you email on Friday afternoon or on Monday morning. Don’t send formal emails over the weekend.


What about sending a thank you email after an interview to multiple interviewers?


  • Send a thank you email after every interview to everyone that was in the room with you.
  • Each of those thank you notes has to be at least slightly different and personalized because they will share them with one another.
  • The exception is a panel interview, especially if many of the participants joined via phone or Skype: in this situation, send one thank you email after an interview addressed to everyone.


Don’t have everyone’s email addresses?

Send one email to the person whose address you have and either ask them to forward your thank-you email to other interviewers, or ask for the email addresses of the other recruiters and email them directly.


Pro Tip: If you interview with multiple people, ask for business cards during the interview, so you don’t have to search or ask for emails later.


Handwritten thank you letter after an interview or an email?


An interview thank you email will be your safest choice.


Why? Because it’s quicker than a snail mail interview thank you letter. Plus, a recent study has shown that 94% of hiring managers find post-interview thank you emails appropriate.


The only exceptions where it’s a good idea to send your thank-you letter via snail mail are:


  • Jobs in extremely traditional industries such as wedding planning or stiff, suit-and-tie law firms.
  • C-level positions.


Key Takeaway


Here’s all you need to know about writing a thank you email after an interview in a nutshell:


  • You must always send one within 24 hours of the interview.
  • Send a separate thank-you note to each of your interviewers.
  • Thank them for the opportunity. Be genuine in expressing your gratitude.
  • Reiterate your interest.
  • Personalize, personalize, personalize. Refer to what you discussed during the interview.
  • Make an offer: show how your experience can help with their upcoming projects and tasks.
  • Before the sign-off, remind them of the established response deadline.


Have any extra questions on how to write a perfect thank you email after an interview? Could use some help crafting yours? Drop me a line in the comments and I’ll reply to all your questions!

Sending interview thank you letters after a job interview is key to your success. Use the thank you letter templates and job interview sample thank you letters to.

Examples of Words for Thank You Notes

examples of thank you cards for interviews

Thank You for Interview Letter Samples

After interviewing with a prospective employer, instead of waiting for a call back, sit down and write a thank you for interview letter. This letter can be hand-written, typed, or even enclosed in a card. Ideally your thank you should be mailed. In rare circumstances an email can be appropriate, especially if the interviewer is under a short dead line.

Consider the customs of the company to which you’ve applied. If this is a high-tech business, perhaps an email is your best choice. If it is a small mom-and-pop family business, a personal note might leave a better impression than a polished letter.

The important thing is to send your thank you for interview letter as soon as possible. Here are some sample letters to help get your started.


Dear Mr. and Mrs. Williams:

Thank you for letting me talk to you about the mechanic’s position while you continued to take care of your customers. The sunny day sure brought them in—it seemed like everyone wanted to buy a bicycle yesterday!

I like the fast-pace and fun-filled atmosphere at your store. I think that my experience repairing bikes for Adventure Cycling (and my love for cycling) makes me a good choice for head mechanic.

Now that spring is here, you’ll need someone who can step right in. I’m available to start immediately. Thanks again for your time!



Dear Ms. Burton:

I’d like to express my gratitude for speaking with me this morning about the staff reporter position at M&N Newspapers. I know that time is precious when there are deadlines to meet!

I learned about deadlines when I served as editor of my college newspaper. Not only did I write the weekly editorial, I was responsible for the timely input of all staff reporters. My passion for journalism and practical experience in newspaper production should make me worth your consideration.

I am anxious to start my career with your paper. I will follow up with a call next week. In the meantime, if you have any more questions please call my cell at 555-3029.


After securing a great position, you’ll find thank you note samples for new employers on our employment thank you letters page.

Thank you note examples that can be used on the job, can be found on our business thank you notes page.

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Sample Thank You Letter

examples of thank you cards for interviews

Professional Thank You Letter Guide

Thank you notes are a polite way to extend gratitude to someone for a variety of reasons. Professional thank you notes are appropriate for occasions like completing a job interview, meeting with a new business contact, celebrating long working relationships or receiving a gift. While it’s not required to send thank you notes in professional situations, taking this extra step can help leave people with a positive impression.

Here are some tips and an example to help you craft a thank you note that will help build better relationships and boost your career.

Why are thank you notes important?

There are three primary reasons you should send thank you messages to other professionals:

  • It’s common courtesy. Sending a thank you note is proper etiquette. While people may not always expect it, receiving a thoughtful message makes new contacts feel valued and can strengthen your working relationships.
  • It shows professionalism.Taking a few moments to express your gratitude to new colleagues, clients or business contacts communicates respect. It also shows your ability to be polite, attentive and that you know how to conduct yourself in professional relationships.
  • It will help people remember you. A well-written, timely thank you gives you the chance to make a lasting impression. Sending a thoughtful message—especially one that recalls specific details or points of conversation—ensures you won’t be forgotten.
  • It is healthy to have a gratitude-oriented mindset. Practicing gratitude can help you be happier overall, often leading to increased performance at work and overall success toward your goals.


When should I send a thank you note?

It’s best to send thank you messages as soon as possible. If you’re writing to thank someone for their time during a meeting, for example, its best to send the note immediately after you’ve finished the meeting. If possible, try to send the thank you email on the same day. Otherwise, aim to send it the day following your meeting.

By sending your note immediately, you’re showing the recipient that you’re enthusiastic about the topics you discussed and you’re ready to move on to the next step. Additionally, by sending your message right away, you can make sure you’re on the recipient’s mind as they make their decision—which is especially important if you’re sending a thank you note after a job interview.

Related: Follow-Up Email Examples For After the Interview


How should I send a thank you note?

Some people prefer to send handwritten thank you cards. While a written note is much more personal, it can take several days for a card to arrive by mail. Unless you plan to deliver the note directly to the receptionist or front desk within 24 hours of your meeting, you may want to email your thank you note instead.


Who should receive thank you notes?

The recipients of your thank you messages will vary depending on the situation. A good rule is to always send your thank you note directly to the person with whom you’ve developed a relationship. For example, if an agency your organization contracts recently sent a gift to your team and the card was signed by the account manager, you would send a thank you note to the account manager.

However, in a situation where you’ve interacted with multiple people, it’s best to send a personalized thank you message to each individual. For example, if you recently completed a meeting with a new client and you met with the CEO, CMO and marketing director, you’d want to send a separate note to each of these professionals.


How to write a thank you note

It’s crucial you make the most of your thank you message by communicating the right information. Your email should show your gratitude and touch on relevant information critical to the relationship. For example, if you’re sending a thank you letter after a job interview, you’d want to highlight key skills and abilities that make you the best fit for the opportunity.

Here are five steps to help you compose a memorable, friendly and professional thank you note.

  1. Start by sharing your gratitude. Begin your message with an opener like “Dear Candace,” or “Hello Candace.” Following the greeting, explain why you are writing with an expression of your gratitude. For example:

      “Dear Candace,

      Thank you so much for taking the time to visit our office yesterday afternoon.”
  2. Include specific details from the conversation. Sharing details from your interactions with someone demonstrates active listening skills and conveys interest. It can also help a new contact remember you. This can be helpful if they talked with several people within a short period of time, such as if you’re sending a thank you note to someone you met during a conference or trade show. To make this easier, take a few moments to jot down some notes as soon as the conversation is over. This way, you won’t forget any meaningful aspects of the discussion. For example:

      “Learning about how your team is working to resolve our scheduling issues was immensely helpful as we plan on working with more clients in the new year.”
  3. Share why you’re excited about the opportunity. Although you likely shared why you want to establish a relationship during your initial conversation, it’s helpful to reiterate your enthusiasm in your thank you note. This shows the recipient you’re serious about developing a working relationship and want to continue your communication. For example:

      “We are thrilled at the prospect of working more with you all on projects in the future, and hope to learn more about process efficiency from you as we grow.”
  4. Proofread your message. Take a few minutes to review your thank you notes for any spelling, grammar or syntax mistakes. A message that’s free of errors shows you’re professional and detail-oriented.
  5. End with a polite closing. Finally, end your thank you note with well wishes and a professional signature. If there are any key takeaways or next steps, include them in your closing statement. Remember, keeping it brief but impactful is the best way to ensure it is read completely. For example:

      “We wish you safe travels as you head home and will follow up about our action items early next week.

      Thanks again,

      Ross Weiss”

Related: How to End an Email


Thank you note examples

Here is a thank you note example you can use as a template when crafting your own post-interview thank you messages.


Subject Line: Thank You

Dear Jasmine,

I wanted to say thank you for taking the time to meet with me this morning regarding your needs for a videography resource. It was wonderful meeting you and your team and learning more about your creative vision. And I always enjoy having a chance to talk with another SCAD graduate.

ABC Company seems like an excellent organization. I love that you’re all so committed to cross-departmental collaboration, and it was great to hear so many people outside the marketing team participate in the creative process. In my experience, that level of cooperation results in the best outcomes.

I was also excited to learn you’re especially interested in creating more documentary style content. This has always been one of my team’s favorite types of projects and, as you’ve probably seen on our website, it’s an area where we have a great deal of experience.

Thank you again for taking time out of your busy day. I look forward to hearing from you again soon.

Naomi Locklear


Handwritten note:

Dear ABC Company Team,

Can you believe it’s officially been five years since ABC Company and XYZ Creative started working together? I wanted to take a moment to thank you for a wonderful five years and celebrate everything we’ve accomplished. Please enjoy this gift basket as a token of our appreciation.

It has been a pleasure getting to know you all. Here’s to many more years of successful partnership!

Susan Alexander
Account Executive

While thank you notes are optional, sending this type of message shows the recipient you’re interested in establishing a professional relationship. It also demonstrates professionalism, ensures they recognize your enthusiasm and opens up the lines of communication for further discussion.

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They're two simple words – thank you – but they could be the very thing that lands you the job. So, what does your thank-you letter need to.

Great advice from The Lawyer Whisperer

examples of thank you cards for interviews

Thank-You Notes: Individual Interviews

  • A brief but enthusiastic thank you note written soon after the interview can be particularly effective and should be done automatically
  • Always write thank you notes within 24 hours of your interview
  • Emailing a thank you note is common and perfectly acceptable
  • Your thank you note should touch upon the following points:
    • Show appreciation for the interviewer’s time
    • Reference key parts your conversation
    • Reiterate interest in the organization/position
    • Invite requests for additional information and provide grounds for follow-up
  • You may choose to handwrite a thank you note; if you do, be sure that your note will arrive within a day or two of the interview
    • Do not send thank you notes to government employers, as their mail system will likely cause significant delay
  • The thank you note below is intended to serve as an example

Dear Attorney Smith,
Thank you for taking the time to meet with me yesterday to discuss my strong interest in the internship at the Housing Rights Center. I enjoyed learning about the organization’s recent efforts to protect the housing rights of low-income tenants in Los Angeles. As an L.A. native, I am keenly aware of the challenging circumstances many residents face and admire HRC’s efforts to address the city’s persistent socioeconomic injustice. Our conversation yesterday further strengthened my interest in working for HRC this summer. Please let me know if I can provide you with additional information. Thank you again for your consideration and I look forward to hearing from you soon.
James Henry


Thank-You Notes: Group Interviews

  • Remember to write down the name of each interviewer and later locate each person’s email address online; if possible, request a business card from each participant following the interview
  • After a panel interview, you may:
    • Send personalized notes to each participant, thanking each person for his or her time; or
    • Send a collective note to the  group
    • If your interview was held by phone or video and drafting individual or collective notes therefore poses a challenge, write a single note to your primary interviewer, referencing the other participants
  • The thank you note below is intended to serve as an example

Dear Mr. Jones,
Thank you for taking the time to interview me yesterday. I enjoyed learning about the internship at the Housing Rights Center and appreciated the opportunity to meet with you and other members of the staff. Please thank Mr. Johnson, Ms. Jones, and Mr. Williams for speaking with me about their efforts to address predatory lending practices. My experience working with recent immigrants at the Harvard Legal Aid Bureau has affirmed my commitment to working with those who encounter socioeconomic and linguistic barriers. I am very excited about the possibility of joining HRC next fall. Please let me know if I can provide you with additional information. I look forward to hearing from you.
Jessica Adams

WATCH THE VIDEO ON THEME: How To Write a Thank You Letter After a Job Interview

Thank you letter samples, and email message examples, for different types of job interviews and other employment, professional, and business.

examples of thank you cards for interviews
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