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Thank you note for your team members

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Thank you note for your team members
December 17, 2018 Kids Thanks 1 comment

If you are the boss, be sure to thank your employees! Thank you note Example thank you notes from boss to an individual team member. Thank you for.


Before we start with the appreciation email to employees, check out our new guide for conducting job interviews. 

How to send a formal thank you letter or email to employees

What is a formal thank you letter or email to employees?

A formal thank you letter or email to employees is document an employer sends to employees in order to thank them for their hard work and effort they put in their job every day.

It is a formal thank you note to employees. also known as appreciation letter to employees.

The importance of a formal thank you letter or email to employees

Writing and sending an honest thank you note to an employee in a form of a formal thank you letter or appreciation letter is an important step in employee recognition.

Employee recognition or employee appreciation is crucial in building strong team relationships and health company culture. This is why appreciation letter to employees are so important! 

Recognizing your employees’ work will make them feel good about themselves and motivate them for future work. If you see that your employees are working extra hard, don't neglect that - reward them. It can be something as simple as saying thank you to employees by sending them a formal thank you letter.

Thank you letter to employees, in some companies, are an everyday thing used to send thank you notes to employees. Note that formal thank you letters or appreciation letter to employees don't necessarily have to come from HR departments! These formal thank you letters or appreciation letter to employees can also come from other colleagues.

HR personnel should encourage building stronger relationships with employees for better culture and communication. They should also encourage their employees to say thank you to other employees and show appreciation. Many employers have found that saying thank you to employees by sending formal thank you letters is very useful.

Make saying thank you to employees by sending formal thank you letters or emails a routine in your organization too! 🙂

How to use this template for a formal thank you letter or email to employees?

To help you save time, we have created a standard formal thank you letter or email to employees template you can use to create your own thank you note to employees. Use this formal thank you letter to say thank you to employees. Of course, feel free to customize this formal thank you letter to suit your needs.

There are many reasons to say thank you to employees to show them appreciation for their work:

Here are just a few reasons to send thank you note to employees:

  • You can say thank you to employees for achieving their goals.
  • You can say thank you to employees for putting extra effort
  • You can say thank you to employees for referring good candidates.
  • You can say thank you to employees for generating new ideas.
  • You can say thank you to employees for following the rules.
  • You can say thank you to employees for bringing in new clients.
  • You can say thank you to employees for being good role models for others.
  • You can say thank you to employees for being good leaders.
  • You can say thank you to employees for many other things!

If you would like to send a less formal thank you note to your employees, check out how you can say thank you to your employees with informal thank you letter or email template.

Template for a formal thank you letter or email to employees

Here is the standard formal thank you letter or email template. Use this formal appreciation letter to say thank you to employees in a formal manner by sending them a thank you note.

Of course, feel free to customize this formal thank you letter and adapt your thank you note to employees to suit your own needs!

Dear [insert candidate’s name],

on behalf of the [insert your company’s name] management, I would like to extend our appreciation for the amazing work done by you on [insert appropriate: achieving specific goals/putting extra effort/referring good candidates/generating new ideas/following the rules/bringing new clients/being good role models for others/being a good leaders/etc.].

Your diligence, self-motivation as well as dedication to always go the extra mile in order to achieve the best possible results is really admirable.

The management team at [insert your company’s name] know the amount of effort that you put into your job and we want to assure you that your efforts are significantly appreciated.

As a sign of our appreciation, you will receive a bonus of [insert appropriate amount in dollars/euros if applicable] to thank you for your hard work and effort.

Once again, thank you so much! We are lucky to have you on our team.

Sincerely,

[insert your first name and last name]

[insert your job position title]

[insert your company’s name]

Need more HR and recruiting templates like this formal thank you letter to employees?

If you need more templates like this employee appreciation letter, check templates for Human Resources and templates for Recruiters.

A handwritten thank you note is a great way to show your appreciation for all Much of our team's success is due to your skill and hard work.

Guide to Thank You Notes

thank you note for your team members

A thank you letter to employees is a formal appreciation message sent to an employee in the form of a letter or email, to thank them for their hard work or for successfully completing a project.

To save you time, we've put together two thank you letter examples for you to use.

Thank You Letter to Employees Example 1:

[Company Address]

[Company Tel. Number]

[Email Address]

[Date]

[Name of Recipient]

[Job Title]

[Company Name]

[Company Address]

Dear [Employee Name],

I sincerely thank you for your dedication and commitment towards the [Provide details about the successful project]. Your work is truly commendable and we appreciate your contribution to [Company Name].

[Optional] As a token of appreciation, please find enclosed [Mention details of the gift enclosed].

Once again, I would like to thank for your hard work and dedication - you are a valued member of our team.

Best wishes,

[Your Name]

Thank You Letter to Employees Example 2:

[Company Address]

[Company Tel. Number]

[Email Address]

[Date]

[Name of Recipient]

[Job Title]

[Company Name]

[Company Address]

Dear [Employee Name],

As a valued member of my team, I would like to take the opportunity to thank you for your hard work and dedication.

Throughout your tenure at [Company Name], you have stood out as an employee who has never wavered in your commitment to excellence. I admire your strong work ethic and personal integrity.

In particular, I would like to thank you for your work on [briefly describe the recent project]. Employees like you make my work all the more rewarding and enjoyable.

Sincerely,

[Your Name]

FAQ's:

How do you say thank you to your employees?

Saying it face-to-face is simple and effective, or you can write a thank you letter or letter of appreciation. The extra time spent on a letter can be meaningful to employees.

See our examples of thank you letters.

Why is it important to send a thank you letter to an employee?

A professional thank you letter goes a long way to show that you are thankful for the hard work your employees have put into their jobs every day. Employee recognition is important for morale, and a simple thank you note to staff is an indication that you as the leader care about your employees.

Learn more about thank you letters.

When should I send a thank you letter to employees?

You can send a thank you note at any time, but most managers send thank you notes to their staff at the end of a financial year, after they've completed an important project, or have come up with a solution to a challenging task.

You can use one of our thank you letter examples.

What are the reasons to say thank you to employees?

There are many reasons to say thank you to your employees. For example, you could send an appreciation letter to an employee for their hard work. Here are a few more reasons to express gratitude toward your staff.

  • For achieving their goals.
  • For generating new ideas.
  • For finding a solution to a problem.
  • For being a good leader or role model.
  • For making a sale.
  • For securing new business for the company.

What are some employee appreciation quotes?

Here are a few employee appreciation quotes to help you write your employee appreciation message.

  • "I just wanted to let you know that the things you do for the company do not go unnoticed. You're a necessary piece to this puzzle. I appreciate your dedication and service, and I know others do too."
  • "Thank you for being an essential part of our team."
  • "You have been a valuable member of our team and we appreciate all of the hard work you have put in. Keep it up!"
  • "As we express our gratitude, we must never forget that the highest appreciation is not to utter words, but to live by them." – John F. Kennedy
  • "Talent wins games, but teamwork and intelligence win championships." – Michael Jordan

See our examples of thank you letters.

How can you show employees your appreciation?

  1. Celebrate birthdays.
  2. Introduce a cheers for peers program.
  3. Celebrate staff accomplishments for team work.
  4. Introduce creative rewards.
  5. Take staff out for lunch.
  6. Establish a staff appreciation holiday.
  7. Recognize non-work achievements.

Where can I find more letters for HR?

Thank You Letter to Employees Template 1:

Download this thank you letter template to employees for hard work, in Word format.

Download Word DocInstant download. No email required.

Thank You Letter to Employees Template 2:

Download this sample appreciation letter to employees for outstanding performance, in Word format.

Download Word DocInstant download. No email required.

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thank you note for your team members

Constructive Feedback Phrases: 34 Ways to Say Thank You to Employees

Posted at 03 Feb in Feedback by Byron Conway

Organisations across the globe are waking up to the importance of valuing their employees, recognising and rewarding them well for a job that has been accomplished well. It has been observed that timely appreciation of employees has helped to lower the attrition rates and increase retention. With increased retention rates, companies have seen around 4% growth in the overall profitability every year.

This article attempts to share a few examples thank you which you can use as constructive feedback to encourage and thank your employees for their contribution, hard work, and dedication.

Example Employee Thank You Phrases

  1. It makes me really proud to have you as a team member. Your contribution towards the success of the project deserves all our support and appreciation. Keep up the good work!
  2. This thank you note from my end is a small gesture of appreciation for your excellent services. The appreciation for your job is much more than what I could express in this note.
  3. I am really glad I entrusted you to carry out this challenging work. I feel proud and fortunate to avail your services. Thank you very much for the great output!
  4. You have created and set really high benchmarks for your peers with you excellent quality work. I highly respect your effort and wish to thank you for the commendable work which you delivered.
  5. It is great to see that your colleagues hold you in high regard and your manager trusts you! Thank you for being a role model for our department!
  6. I had always heard that an employee who can inspire his boss as much as his boss inspires him is a perfect employee. You have made the saying true by being my inspiration! So, thank you for that.
  7. All managers can remain cool and calm if they had efficient and professional employees like you. Thank you!
  8. If someone can be an epitome of professionalism, it is certainly you. Thank you for projecting your best at work every single day.
  9. I am indeed thankful to you for the kind of warm kinship that you have given to this team in every possible form! Please maintain this tempo always.
  10. I can never forget your committed attitude towards work as a team member. It is something which is indeed quite valuable to us.
  11. I wish to thank you for your immense dedication and support towards the success of this project. Your excellence projected in your deliverables! So thank you for such amazing work!
  12. Words fail to describe the kind of contribution that you bring to this team. Your actions have always met my expectations. So thank you for that!
  13. Successful organizations are run and managed by successful entrepreneurs who engage successful employees. Thank you for being a crucial part of this chain of success.
  14. Thank you for your sincere dedication and efforts in making this project a success. Your sincere service is highly appreciated.
  15. Thank you for being consistently so committed. Your efforts shall be certainly duly rewarded in due course of time.
  16. Thank you for carrying your positive attitude to work every single day. The execution and implementation becomes much simpler and easier when team members carry such a positive attitude.
  17. Thank you for realising the importance of taking ownership and working towards it. It has paved the way towards your own success.
  18. Thank you for being a role model and setting an example for your colleagues that the pursuit of brilliance is the best way to climb up the organizational ladder in any company.
  19. Thank you for your excellent support and work. You have really made my life more comfortable by taking away my worries.
  20. Thank you for your honesty and hard work. We highly appreciate your style of work. Keep it up!
  21. Thanks for justifying the credentials in your resume with your perseverance, hard work, and loyalty towards the company.
  22. You are an asset to the company! Thanks for being a trustworthy associate and a source of inspiration for your peers.
  23. Thanks for being the example of an employee who can assume the role of a leader in the absence of the boss and projecting compliance in his presence.
  24. Thanks for putting the company’s interests ahead of your own and shouldering responsibility when the situation called for.
  25. Thanks for treating the team’s issues as your own. You have what it takes to be a future lead in you.
  26. The world of business relies and thrives on the dedication and commitment of passionate employees like you. Thank you for all your hard work.
  27. You are our company’s perfect catch and your performance is incomparable. Thank you.
  28. It makes me wonder whether you are my greatest strength or greatest weakness, because you are just irreplaceable. Thanks.
  29. You are the employee that every colleague thinks of having around, every intern dreams of becoming, and every manager wishes he had. Thank you.
  30. Your biggest achievement in this organisation has not just been winning all the contracts, but winning their trust. Thank you and keep it up.
  31. Your enthusiasm is a skill which cannot be taught and is a personality trait that cannot be learnt. Thank you for being the person you are.
  32. Your brilliance and excellence have always made for a stellar performance at work. Thanks for bringing so many accolades to our department.
  33. Thank you for your timely help. It indeed deserves all my appreciation.
  34. Your professionalism exemplify the company philosophy and your hard work is an example for others how they can augment their careers in this organisation. Thank you!

A lot of organisations constantly face the challenge of finding the appropriate talent despite high unemployment rates. Reports suggest than 60% of workers leave jobs owing to lack of appreciation from managers and supervisors. Investing in employee recognition programs and giving their share of dues can go a long way towards curbing attrition and thereby retaining valuable resources who can contribute towards the overall growth and success of the organisation.

Learn how to send better thank you notes with these tips and an example to help if an agency your organization contracts recently sent a gift to your team and.

Formal thank you letter or email to employees - Letter Sample

thank you note for your team members

Writing a thank you note after an interview says a lot about you as a potential employee. Most notably, it says that you care about the opportunities presented to you and appreciate them. This shows your potential employer that you’re the kind of team player with ethics that they would want to make a part of their company.

But writing a thank you email isn’t a brisk and easy task. If you’re sending this email to the company you really want to work for, it has to be absolutely perfect. We’re here to help you achieve the best thank you email with our guide, complete with thank you email after interview samples, tips, tricks, and much more.

Table Of Contents

Before we dive into the guide itself, let’s take a look at why writing a thank you note after an interview is so important.

Why Should I Write a Thank You Note After My Interview?

The most obvious answer to this is that it is simply just polite to send a thank you email after being offered an interview. It certainly isn’t required in order to win that position, no matter what certain controversial hiring managers on the Internet might say.

However, sending a thank you email does set you apart from other candidates because you’re maintaining rapport with your hiring manager. You’re taking an extra step, doing the “extra credit” so to speak. You’re making more of an impression simply because you’re making it clear that you very much want this job and appreciate the opportunity given to you by the company. A thank you letter can be a great little bit of icing on the cake of a great interview. In fact, studies show that 91% of interviewers appreciate being thanked for the interview.

It’s also worth noting that timing is important when penning a thank you note to a hiring manager. Send your email when the hiring manager’s impression of you is still fresh, somewhere between one to two days after the interview takes place.

It also additionally worth noting that if your interview did not go well, was extremely drawn-out, and was obviously not a winner, you should not send a thank you email. You certainly can if you want, and it will make you look very polite. But you shouldn’t feel the need to thank a company or manager for an interview that took an unnecessarily large chunk of time out of your day, only to be a total and complete flop.

Related: 18 Signs Of A Bad Interview (And How To Spot Them)

Now that we’ve covered why and when you should write a thank you email after a job interview, let’s look into all the ways you can craft an excellent attention-grabbing thank you email.

What Should Go Inside My Thank You Email?

This depends so much on the job you were interviewing for, the vibe of your hiring manager, how well the interview itself went, and a wealth of other factors. At the most basic level, your thank you email should include:

  • A genuine and polite “thank you.”
  • A small mention of the interview.
  • A professional sign-off, complete with your contact information. (Just in case.)

That’s really all it takes! But getting the message across can be messy if you’re not careful. A boring, poorly-formatted email littered with spelling mistakes and an overall needy tone is not ideal.

This is why our guide is so long and in-depth. There are a million mistakes you can make in a thank you email that could deteriorate your reputation, even after a very successful interview. There are also many ways to write a thank you email after an interview depending on the specific job you were applying for.

Let’s dive into exactly how to write an effective and eye-catching thank you email, complete with job and skill-specific examples.

How to Write an Effective Thank You Email

There is a wealth of thank you email templates available online for just about every need. However, you may not even need templates at all. The basic guidelines for how to write a stellar thank you email is as follows:

  • Confirm the hiring manager’s email address.
  • Write a subject line.
  • Write a brief introduction.
  • Write several paragraphs in the body of the email.
  • Write a brief but professional closing.
  • Include a sign-off.
  • Include your contact information to make it easier for your hiring manager to follow up with you.

That’s it! This is the basic outline of an effective thank you email.

Your thank you email should be brief, but not so brief that it seems as if you really don’t care all that much and are just sending a thank you note as a formality. A thank you note that is way too long looks kind of aggressive, and your hiring manager also does not have the time to read a novella. Keep it to only a handful of paragraphs. That should be the perfect amount for a thank you email.

So now we know the outline of an effective thank you email. Let’s get into the meaty details of each element of the email, as well as a ton of extremely using examples of successful thank you emails.

The Thank You Email Subject Line

Your subject line is going to be the first thin your hiring manager will see, other than your email address and your name. Essentially, that subject line is your second impression (the first being your actual interview) and it will also be the contextual opener to what you’ll be saying in your email. As such, your subject line needs to be excellent. And it also needs to be brief and straight to the point without any excessive bells and whistles.

Here are a few great samples to try:

  • Thanks again for the interview!
  • Thank you for the interview
  • Following up on my application
  • Thanks for your time
  • Thanks for your time (day) (today, yesterday, Friday, etc.)
  • Great talking with you
  • Great talking with you (day)
  • Really enjoyed our conversation (day)
  • Great speaking with you!
  • Regarding my application
  • Are there any updates on my application?
  • Do you need anything else from me?
  • Checking for updates: (job title) position
  • Any update on the (job title) position?
  • Note regarding the (job title) job opening
  • Following up regarding the (job title) position

Feel free to get creative, but always remember to keep it short.

For Marketing Department Interviews

After interviewing for a job in a marketing department, there are a couple of samples or templates you can play around with in your thank you email:

Example One

Hello (Hiring Manager’s first name),

I wanted to take a second to thank you for your time (today, yesterday, Tuesday, etc.). I enjoyed our conversation about (a specific topic you discussed) and enjoyed learning about the (job title) position overall.

It sounds like an exciting opportunity, and an opportunity I could succeed and excel in! I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns in the meantime. I have additional marketing references I would be happy to provide you.

Thanks again for the great conversation (today, yesterday, Tuesday, etc.).

Best Regards,
(Your name)

Example Two

Hello (Hiring Manager’s first name),

Thank you for taking the time to speak with me (today, yesterday, Tuesday, etc.) about the (job title) position at (company name). It was a pleasure talking with you, and I really enjoyed hearing all the details you shared about the opportunity.

The information you shared about (something specific about the job that interests you) sounded particularly interesting.

I am confident that my skills will allow me to come in and succeed in this role, and it’s a position I’d be excited to take on.

I’m looking forward to hearing from you about the next steps, and please don’t hesitate to contact me in the meantime if you have any questions. Marketing is my passion, and I am very much looking forward to being a part of the (company name) team.

Thank you again, and I hope to hear from you soon!

Take care,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you for taking the time to meet with me (today, yesterday, Tuesday, etc.). I’m very excited about the opportunity to work at (company name)!

The (job title) role certainly sounds exciting, and it’s a role I believe I’d excel in thanks to my (experience or skill that would help you succeed in marketing).

I look forward to hearing feedback as soon as you have any updates and would love to continue discussing the opportunity with you.

Feel free to contact me if you have any questions or need clarification on anything we talked about in the meantime. Thank you again, (Hiring Manager’s first name).

Best regards,
(Your name)

For Engineering and Product Management Department Interviews

After applying and interviewing for jobs in engineering and product management departments, you can use the approaches demonstrated in these examples:

Example One

Dear (Hiring Manager’s first name):

Thank you very much for your time (today, yesterday, Tuesday, etc.) to interview me for the position of (job title). I appreciate the opportunity to learn more about this job, to meet you and (names of other hiring managers if applicable), and to see your facility.

As we discussed, I have (months and/or years) of experience with engineering and product management. With my background and experience, I believe that I could become a contributor to your team very quickly.

I am excited about this opportunity to join (company name). Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you!

Best regards,
(Your name)

Example Two

Dear (Hiring Manager’s first name),

Thank you very much for your time (today, yesterday, Tuesday, etc.) to interview me for the position of (job title). I appreciate the opportunity to learn more about this job, to meet you and (names of other hiring managers if applicable), and to see your facility.

As we discussed, I find the technology related to using cloud computing fascinating and an amazing opportunity for the future, but security is also a major concern. Keeping (company name)'s information safe would be a top priority for the person in this job, and I would love to dig deeply into the protective technologies, as well as the threats, to avoid future problems. (Reference anything you may have said that seemed important to the hiring manager in a similar fashion to this paragraph. Also, reference any connection you may have made, such as “I enjoyed finding someone else who attended (college name) and also roots for the (sport) team. Hope they make the finals next year!”)

As we discussed, I have (months and/or years) of experience with engineering and product management. With my background and experience, I believe that I could become a great contributor to your team very quickly.

I am excited about this opportunity to join (company name). Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you!

Best regards,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

I enjoyed speaking with you (today, yesterday, Tuesday, etc.) about the engineering and product management position at (company name). The job seems to be an excellent match for my skills and interests.

The creative approach to product management that you described confirmed my desire to work with you.

In addition to my enthusiasm, I will bring to the position strong development skills, a dedication to results, and the ability to encourage others to work cooperatively with the department.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.

Sincerely,
(Your name)

For Operations and Human Resources Department Interviews

When sending a thank you email for an interview for an operations and human resources job, try playing around with one of these samples:

Example One

Dear (Hiring Manager’s first name),

Thank you for taking time from your busy schedule to meet with me (today, yesterday, Tuesday, etc.). It was great to discuss career opportunities in (respective industry) with you! Your comments were insightful and gave me lots of ideas for my ongoing job search. I’m excited to follow up on your suggestions to (whatever they may have suggested during the interview).

It was especially exciting to talk to you about (reference a highlight from the conversation you had).

Again, your suggestions and time are so appreciated, and I hope to chat again soon! Please let me know how if there is a way I can return the favor, now or in the future. It’s great to meet others who have as much of a passion for operations and human resources as I do.

Regards,
(Your name)

Example Two

Dear (Hiring Manager’s first name),

I appreciate having the opportunity to speak with you (today, yesterday, Tuesday, etc.) about the (job title) position at (company name). After our conversation, I’m very excited about this opportunity. I believe my skills and interests are a perfect match for this role.

I am particularly interested in (an aspect of the job or hiring organization).

(Add a personal note, specific to the conversation or share a link to something you mentioned in conversation, like your personal website or portfolio.)

I appreciate the time you took to interview me (today, yesterday, Tuesday, etc.), and I look forward to having the opportunity to meet you in person.

If you need any additional information from me, please feel free to contact me at any time! I have a wide range of operations and human resources references that I would love to share with you.

Again, thank you for your time and consideration.

Sincerely,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you, again, for the time you spent with me (today, yesterday, Tuesday, etc.). I really enjoyed meeting you and exploring how I might be able to assist (company name) as the new (job title).

After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.

I am particularly excited about (an aspect of the job, a particular challenge discussed, or a note about the organization).

(Add a personal note that is specific to the conversation or share a promised resource, like your portfolio or a reference.)

You mentioned that the decision on this position will be made in (time frame provided by employer). In the meantime, if there is any additional information you need from me please let me know and I’ll send it over to you!

Again, I appreciate the chance to interview with (company name) and am grateful for the time you spent with me.

Sincerely,
(Your name)

For Leadership Position Interviews

It’s important to come off as confident in your thank you email if you interviewed for a position of leadership. Try working with one of these examples:

Example One

Dear (Hiring Manager’s first name),

I would like to thank you, most sincerely, for taking the time to interview me today for the (job title) position that has opened with (company name). It was great to meet you and your team, and I truly enjoyed learning about your current program and touring your office.

I was impressed by the opportunity your next (job title) will have to build a strong, rebranded presence for (company name) on social media. As we discussed, my experience includes creating and managing social media properties for both established and start-up organizations. My successes include (list your major successes).

I am eager to work in a dynamic, full-time (relevant industry) environment. I am invigorated and inspired by collaborative teamwork, and would find it most rewarding to help forward (company names)'s mission of (quote the company's mission statement if available).

If I can provide any additional information to help you with your decision-making process, please let me know. I look forward to hearing from you soon!

Sincerely,
(Your name)

Example Two

Dear (Hiring Manager’s first name),

Thank you very much for taking so much time out of your busy schedule to meet with me and show me around your office. After meeting you and the members of your team, I was impressed not only with the congeniality of your office but also with the depth of knowledge and the professionalism you all demonstrated. I believe that I would be an asset on your projects and would welcome the opportunity to learn from all of you.

As we discussed during my interview, my internship last year had responsibilities very similar to those required for this position.

I am well-versed in meeting challenging project benchmarks and deadlines, and I thrive in situations that require team collaboration, a strong work ethic, and clear-cut communication skills. In regard to our discussion about whether I’d have the flexibility to work overtime or on weekends in order to complete deadline-critical projects, I’d like to assure you that I would be readily available to go this extra mile to contribute to my team’s success.

Thank you again for taking the time to speak with me about this position. I believe that this career opportunity is an excellent match for my talents and would truly appreciate the opportunity to work for a forward-thinking and progressive organization like (company name). Please let me know if there is any additional information I can provide for you to help in your decision-making process.

I look forward to hearing from you very soon.

Best regards,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you again for speaking with me about the (job title) position at (company name). After hearing from you about the attention to detail and the multitasking skills that are essential for the job, I am more confident than ever that I am an ideal candidate.

I understand that the position requires extensive knowledge of (relevant skill). One of my greatest strengths is my ability to learn new tasks and new technologies quickly and efficiently. (Include an example of a time where you learned how to use new technology in a leadership position.)

You stated that the start date of the position is in (date alotted). Since our interview, I have studied (relevant skill) in depth. I have already made great strides in my fluency with (relevant skill). By the time of staff orientation, I will be extremely well versed in (relevant skill).

I have the leadership experience, organizational skills, and technological savvy to be an essential member of the (company name) team. I greatly appreciate the time you took to interview me, and I look forward to hearing from you about this position.

Best,
(Your name)

For Nursing Position Interviews

For nursing positions, it's important that you thank someone for their time that they spent with you in the interview. A nursing coordinator or hospital coordinator is very busy. And having them spend time interviewing you is valuable time on behalf of the hospital.

Example one

Dear (Hospital Coordinator Name),

I want to thank you for taking the time to interview me. I was very impressed with the hopistal and staff when I visited. I realize your time is very precious and so I wanted to show my gratitude for our great interview session.

Please let me know if I can provide any further information to help you with your hiring decision.

Sincerely,
(Your name)

For Teacher Position Interviews

Whether you interviewed for a teachers position, a teacher assistant position or principal position, the thank you email is roughly the same. Appreciative and impressed with the way students were being treated.

Example one

Dear (Principal or Board Staff Members Name),

It was a pleasure to visit the campus, meet yourself, some students and the rest of the faculty. I can tell how much you value higher education and I would love to be part of that experience. I wanted to say thank you for spending the time interviewing me.

If there's any further information that you need from me, please let me know.

Sincerely,
(Your name)

Related: How To End A Letter: Examples Of Salutations, Closings, Sign Offs

Short Thank You Email Example

Sometimes you just want to get straight to the point and save your interviewer some time reading emails. Short and impactful emails are sometimes the strongest. Your email doesn't have to be lengthy in order to be effective. Here's an example of a short, yet highly professional and impactful thank you email:

Dear (Interviewer Name),

I wanted to shoot you a note and say thank you for taking the time to interview with me. It was a pleasure. I enjoyed meeting the team and really hold the company in high regard after visiting. I'm looking forward to the next part of the process.

If there's any further information that you need from me, please let me know.

Sincerely,
(Your name)

How Soon Should I Send My Thank You Email?

As we mentioned earlier in our guide, timing is very important when writing a thank you email to a hiring manager. If you send your email too late, your hiring manager may be a little confused about the delay. If you send your email too early, it may look like you have an automated system set up for sending out emails after interviews. This can come off as in-genuine. Also, sending an email really early could make you appear a little too needy. It’s funny how the interview process is a lot like dating, isn’t it?

The best rule of thumb when figuring out when to send your email is one to two days after the interview concluded. The hiring manager’s impression of you is still quite fresh, but they’re also not getting an email notification from you when you’ve barely left the interview office.

This timing is great because it also prompts callbacks. If you were interviewing for a job with a substantial amount of applicants, you may have gotten lost in the crowd. The thank you email could prompt a follow-up after you’ve reminded your hiring manager that you were a great candidate.

Related: No Response After Interview? How To Follow Up By Email

Proofread, Proofread, and Proofread Some More

With writing, be it a thank you email after a job interview or a long-winded guide to writing a thank you email after a job interview, everything needs to be proofread. If your thank you email is covered in spelling and grammatical errors, your hiring manager will definitely catch them.

If you can’t handle basic grammar or spare the time to just double check your email for errors, that can say a lot more about you than you may like. It could definitely affect your hiring manager’s impression of you after an otherwise good interview.

It is recommended that you follow this method for effective proofreading of an email:

  • Go through all of the steps we’ve mentioned until your first draft is complete.
  • Do your first proofread while adding or omitting little elements to and from your email.
  • Proofread again.
  • Proofread one final time, noting your subject line and double checking the accuracy of the email address you’re sending the letter to.

By committing to proofreading like this, your email will be spotless.

Go The Extra Mile: Send A Handwritten Thank You Note After The Interview

This is a particularly nice technique. Sending a handwritten thank you note is simple. And you can do this along with your thank you email. Here's what you'll want to do in order to make this happen:

  • Step one: Find a nice thank you card, something letter pressed and professional.
  • Step two: Write a really simple thank you note, something saying, "I wanted to thank you for the time you gave me and I can't wait until we speak again."
  • Step three: Be sure that you send the handwritten thank you card to the business address. All you have to do is Google, "[Company] Address" or "[Company] HQ" and the address will normally come up. When you send the letter be sure to write your "TO:" as the company name and then C/O your interviewer. It should look something like the below example.

Example recipient address when sending a handwritten thank you note:

Apple Inc. C/O Sarah Smith
100 Infinite Loop
Cupertino, CA 90012

More Tips and Tricks For Your Thank You Email After The Interview

On top of everything we’ve covered today, there are even more little tips and tricks for improving that thank you email!

  • Mention an interesting conversation or event that happened in the interview. This can include a humorous moment, a joke that was told, or anything else that was memorable for you and likely memorable for the hiring manager as well.
  • Make sure that your opener, or the phrase that will come after the subject line to kick off your email, acknowledge the reader. Do this before getting into the meat of the message. If you end up in a mail chain with your hiring manager or coworker, feel free to drop the formality after a couple of emails. It may feel rude or a little bit too chummy, but you’re really signaling some professional rapport.
  • Remember to include a closer that is both friendly and professional.
  • Avoid hedging in your emails. If you’re unaware, hedging is the act of using language in a way that portrays the speaker as more of a team player and not a bossy, overconfident person. Think of it as the difference between “I think we should go” and “let’s go.” This may seem like a safe thing to do, especially when speaking to a person in authority such as your hiring manager, but hedging is actually a big professional faux pas in this sense. It makes you sound like you are not confident, which undermines you on a psychological level. Don’t do it. Be confident, make statements and explain your reasoning firmly but politely.
  • Don’t stalk your hiring manager after the fact. A thank you email and a brief follow up in a week or two are more than enough. If they aren’t getting back to you, you probably either haven’t gotten the job or the company is swamped with interviewees. Badgering them is just stressful.
  • Avoid being too casual. The hiring manager isn’t a new friend, they’re a business associate. Avoid using emojis, smilies, memes, or excessive acronyms.
  • To save time, you can send one thank you note to multiple interviewers with your email’s BCC function. By including all of your interviewers’ emails in the BCC line under the subject, they will all receive your thank you note but won’t be able to see that it was sent to other people. Just make sure your thank you note is vague enough that it will make sense to all your interviewers and does not include names.
  • Don’t be afraid to include lots of links to relevant information. If your hiring manager asked about your portfolio, website, or links to projects you’ve worked on, pack them on!
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams.

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